Microsoft Exchange vs Outlook: what’s the difference?

Microsoft is 1 of the most well-known e-mail companies, and end users can get a Microsoft e-mail account through both Outlook or Exchange On the web. Whilst Outlook is a decent e-mail consumer on its have, Exchange On the web subscriptions have a range of useful features for companies.

In this post, we’ll protect the vital discrepancies amongst Microsoft Exchange and Outlook and help you recognize the suitable possibility for your business enterprise. We’ll also outline the supplemental instruments available in Microsoft 365 Organization Typical, a productiveness suite that consists of a subscription to Exchange On the web.


Upgrading to an Exchange On the web subscription offers you entry to a number of features that aren’t available with a totally free Outlook e-mail account. 1st, you are going to be able to store up to 50 GB with Plan 1 or a hundred GB and limitless archive storage with Plan 2. Users of Plan 2 can store their entire e-mail history with out stressing about jogging out of place.

Whilst Outlook offers you the possibility to generate and take care of teams, Exchange On the web will come with substantially deeper instruments for collaboration and crew business. Admins can generate and share methods, contacts, or subgroups, and they have total management around person and crew permissions.

On top of that, Exchange On the web Plan 2 features an supplemental layer of protection through data reduction avoidance. Apart from the pre-established policies furnished by Microsoft, you can make use of policies from independent vendors or acquire your have centered on your brand’s special needs and priorities.

Microsoft 365 makes it uncomplicated to link e-mail addresses to a personalized area, even though this aspect is not available with Exchange On the web. Personalized e-mail addresses can make your brand name seem far more experienced, specifically when compared to the regular

Exchange On the web admins can customize a range of permissions for every person consumer. (Impression credit score: Microsoft)


Whilst Exchange On the web presents significantly far more instruments than Outlook by itself, Exchange On the web end users can still entry their accounts through Outlook, which has a clear and experienced style that makes it uncomplicated to find what you are on the lookout for. You can entry the Outlook consumer online or through mobile apps on iOS and Android products. A desktop app is also available for Microsoft 365 end users.

On the other hand, the Exchange admin center can be noticeably far more daunting for new subscribers. This dashboard has all the instruments you will need to take care of your organization’s hosted e-mail, but it may well choose you extended to get familiar with its features and solutions.

That reported, Exchange goes previously mentioned and past Outlook when it will come to protection. Whilst Outlook just filters spam email messages into the Junk folder, Exchange On the web Protection is significantly far more flexible. Admins can actively filter messages centered on company policies or federal government restrictions in order to make sure compliance in the course of the business.

Finally, Exchange On the web permits subscribers to send significantly more substantial messages than individuals supported by Outlook. Outlook restrictions person messages to a complete measurement of just twenty MB, when compared to one hundred fifty MB for Exchange On the web. Hold in head, although, that massive attachments may well be blocked by the recipient’s e-mail consumer.

Both equally Exchange On the web and Outlook end users can entry their accounts by means of the Outlook consumer. (Impression credit score: Microsoft Outlook)


Microsoft Assistance has numerous detailed posts on a large variety of popular questions and issues for Outlook, Exchange On the web, and a number of other platforms. You can also post questions to the help group, which is comparatively lively.

Stay help is available for both equally Outlook and Exchange On the web end users through a 1-800 number or stay chat interface. Regrettably, the website does not checklist any hrs or believed hold out moments for totally free end users. Subscribers to 365 Organization get entry to 24/seven cell phone and world-wide-web help.

The Microsoft Assistance site is an fantastic useful resource for both equally Outlook and 365 end users. (Impression credit score: Microsoft )

Pricing and programs

Microsoft’s branding is rather unclear, as the Exchange On the web subscription is occasionally promoted as “Outlook for Organization.” That reported, the Outlook app itself is totally totally free. Like any other e-mail company, Outlook permits end users to send and receive email messages, although totally free end users are minimal to fifteen GB of e-mail storage.

Exchange On the web subscriptions start off at $four per consumer per thirty day period with an annual motivation for Plan 1, which will come with 50 GB of storage and primary instruments such as calendar/call sharing and inbox management.

At $8 per consumer per thirty day period, Plan 2 adds a handful of state-of-the-art features, like data reduction avoidance and hosted voicemail. Alongside with increasing the key mailbox storage restrict to a hundred GB, Plan 2 presents limitless storage by means of the In-spot Archive.

Finally, Microsoft 365 Organization Typical subscriptions are available for $12.50 per thirty day period. This program consists of all features from Plan 1, 1 TB of file storage, and entry to other apps, such as Word, Excel, and Microsoft Teams.

Exchange On the web subscriptions are available from just $four per consumer per thirty day period. (Impression credit score: Microsoft Exchange)


Microsoft Outlook presents far more than more than enough instruments for numerous people and little companies, but there is no question that Exchange On the web has a broader variety of features. Whether these instruments are really worth the value is dependent on the measurement of your business enterprise and your e-mail needs.

Additional storage place, 24/seven help, customized e-mail addresses, and data reduction avoidance are just a handful of gains of Exchange On the web. Supplied that programs start off at just $four per consumer per thirty day period, Exchange On the web is an fantastic possibility for any business enterprise that is not satisfied with Outlook’s features or storage restrict.

Rosa G. Rose

Next Post

Trust IRIS review: Affordable 4K video conferencing for small meeting rooms Review

Fri Mar 19 , 2021
As the COVID-19 pandemic (hopefully) recedes in the experience of popular vaccination, lots of businesses will commence to reopen their places of work. However, much more employees will get the job done remotely submit-pandemic than did so before the coronavirus struck, due to the fact lots of organisations will have […]